February 25, 2013 - No Comments!

Tech Tip: Master Your Appointments with TimeTrade

Meetings and appointments are a necessary part—some might say "evil"—of the typical workday, but trying to settle on times that work for attendees can be a tedious time-suck. Do away with endless back-and-forth scheduling emails with TimeTrade, an app that greatly simplifies the process of setting appointments.

In TimeTrade, you can define appointment types and blocks of availability. For instance, you might say, "I'm available for a one hour, in-person meeting between 10am and 3pm on Tuesdays and Thursdays." (I have blocks set for lunch, in-person meetings, and phone calls). TimeTrade syncs with your Outlook or Google Calendar, and plucks out the available times for each appointment type.

When it's time to set up a meeting, instead of sending an email that says something like, "I can meet on Thursday at 2pm and anytime Friday afternoon...", you send a "Meeting Link" which opens to a page like this:

Screen Shot 2013-02-26 at 5.53.01 PM

Your recipient picks a convenient time, and it's automatically added to your calendar, eliminating the back-and-forth "Does X work for you?" conversation. It saves an ungodly amount of time and frustration, so you can schedule more meetings without the administrative hassles, and use the rest of your day for real work. Anyone who spends a meaningful amount of their week meeting with other people should be using this.

What scheduling and calendar services do you like to use?

Published by: Greg Baugues in Business
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